Read articles and insights created by e-learning thought leaders. A companys most valuable resource is the knowledge of its people. This will make them feel good and encourage others to share their ideas. Discover how Easygenerator empowers L&D teams in Consumer Goods. Knowledge Sharing key learning KPI Knowledge Sharing Incentive key learning 2. Now your team can easily collaborate on anything from processes to playbooks. Encouraging more knowledge sharing is important for your company because the cost of inefficient knowledge transfer is HUGE. Knowledge sharing is more than just building an in-depth knowledge baseits also about passing on wisdom and experiences to the rest of your team. Or let us help you get started. Find her on Twitter and LinkedIn. At Kipwise, other than our daily standup meetings, we also have longer team meetings bi-weekly to reflect on how we did and share insights on how we can improve. This might also help people open up because now, they have something to look forward to and gain from it. This is especially true when it comes to senior employees or those who are about to retire. Another reason you should incentivize your team to share their knowledge is that it stops them from hoarding it. Meetings are optional. E-learning Employees who are experts in a specific field often have to answer questions from colleagues, give presentations, or work on courses for the company. To encourage innovation, reward those who come up with new ideas which can help improve the company's performance. Or they can be positively motivated by encouragement and feedback from their manager. However, some tools can help you with the process, ensuring it's a seamless activity. Learn how other companies have benefited from Easygenerator. This makes knowledge sharing especially beneficial for new colleagues colleagues that want to learn about something else, or colleagues that want to get out of their comfort zone. Well let you know why its essential and whats in it for you. 36% of those employees surveyed and nearly half of millennials would actually consider leaving a job that didnt offer them any learning opportunities. Collecting feedback: Your team should know that you're learning with them and willing to take on their ideas by making sure they're documented. Asking team members to share their ideas and knowledge with others. Set your customers up for success by creating training in Easygenerator. You might assume that because knowledge sharing is vital to the organization, that it will also be critical for employees. Onboarding Buddy Knowledge Sharing Onboard Knowledge Management 4. Knowledge sharing within an agency has never been easieras long as you have the tools and the will to tell others what you know. Read more about how to overcome knowledge sharing barriers. In the final stage of learning, employees are able to create resources based on the knowledge they have gained. These spaces can hold how-to articles, process documentation, and policy guidelines so your team can share practical knowledge without spending hours searching. You could also make a resource board on Trello, where members can keep adding resources relevant to a specific topic. When people talk to each other about their work and non-work-related issues, it helps them share ideas improves the quality of their work in the long run. The more time people spend together, the better they get to know each other and the easier it becomes for them to communicate with each other on a professional level when they return to work. Whenever there's a knowledge-sharing activity, senior members should be the first ones to begin because, ultimately, their knowledge is being passed on to the juniors and newcomers. For example, you can block one hour every Friday where the team gets together to learn something new. So, what does that mean for your workplace? To avoid this, employees should naturally feel the need to communicate with other members. Leverage your employees' expertise to meet all learning needs. They dont have to wait until an employee with specific knowledge returns from holiday, or spend an hour looking for the answer to their question. Friday is the easiest way to stay in sync with your distributed team. The same HBR research mentioned earlier found that employees who have cognitively complex jobs tend to share more. As a team lead, consciously create an environment where everyone feels comfortable asking questions, sharing their experience, and ideas. At Kipwise, we also have a company wide channel #company-competitors to share market intelligence when we spot any interesting move from our competitors. Your business idea and processes may get you far but what will take you to the top is the people and their knowledge that makes magic happen. You can give the rewards after they do the task or at the end of an office year. After sharing their course, colleagues can watch it as often as they want, whenever they want, from wherever they are. If some people are good at public speaking or communication, others might shy away from it. All rights reserved. Discover who we are at Easygenerator and why it's our mission to simplify and accelerate learning development. To encourage employees to share knowledge and resources with teammates freely, you can come up with a contribution campaign. Yes, knowledge hoarding is real, and it's a problem for companies that want to increase the amount of information shared by their teams. How can you make your team realize that what they have to say is important? Lastly, selecting the right knowledge sharing tool is also important. This is your regular watercooler chit-chat. It involves communication between employees and managers on a daily basis. Book a personal onboarding program together with dedicated success managers to ensure your team gets the most out of Easygenerator. It will be useful whenever someone wants to gain knowledge about a particular topic, and what's better than gaining that knowledge from your team members? Promote an open-door policy making it easy for people to reach out and ask how something is done. How do you implement knowledge sharing at work? This could also involve teams sharing their experiences with each other outside of work hours. If your team has remote team members, dont forget to include them when planning knowledge sharing activities and create channels online so they can also share knowledge and learn from teammates effectively as well. January 14th, 2021, Knowledge Sharing: 5 Strategies to Share Knowledge In the Workplace, encourage knowledge sharing in your workplace. How do you create the right culture for knowledge sharing? Take a look at how your team currently shares information and document what they use. It can also be used as a tool for knowledge sharing allowing employees to access information quickly and easily. Make your onboarding process into an interactive one and ask for inputs from your new hires on improving the knowledge sharing process. Knowledge sharing only works if you have a plan. When it comes to knowledge sharing, theres no one size fits all. By dividing the channels by topics, teammates can subscribe to channels they are interested in learning more. Last year, our Engineering team reorganized their workflow into 2-week Scrum cycles after realizing they needed a better way to manage projects. This is especially important when managing remote teams so collaboration is more encouraged. helps create an environment where participants feel comfortable sharing thoughts and asking questions. Those long-standing employees have so much knowledge that its a massive loss if they dont make sure it becomes part of your collective knowledge. If the C-suite executive or senior members in the company don't follow knowledge sharing systems, it will be challenging for the rest of the team to do it. Knowledge centers act as a single source of truth for the team. When our team comes together to discuss ideas, we make sure everyone feels like they can participate, ask questions, and enjoy some pizza! A mentor shares their experience and learning with the team member who needs the guidance and initial push on how to handle certain situations at work and navigate sticky situations and problems. E-learning accessibility: definition, best practices and more. Knowing that they are an asset and that they can help out their colleagues can make them feel recognized and can give them a sense of purpose. Consider using tools like Disco and HeyTaco! Knowledge hoarding happens when employees feel threatened in their role or dont trust that their knowledge will be used wisely. See how Teamwork Spaces can help your team with our 30-day free trial. Explore our partnership options from reseller to tech integration. Start working together beautifully. But there are some experts who say team leaders can combat this by rewarding employees who consistently share their knowledge. These tools make it so easy to send kudos to teammates directly via your company chat tool like Slack and provide leaderboards so you can formalize recognition by rewarding your team superstars every month or quarter. Using the document editor, your team can join forces and create, edit, and share content. This will automatically encourage small talk and knowledge sharing. We are a 100% remote team. A modern intranet should be the glue that brings these together. The problem is that research shows more information generally leads to less knowledge sharing within a team. It would be a pity if it just stayed in their heads. This is a more organized way of transferring knowledge in the workplace where employees are given training or seminars to learn new skills and gain more experience from their colleagues. There are hardly any downsides of sharing knowledge and even if there are, the benefits far supersede them. This helps them gather feedback and stay aligned on every project. Employees who share their knowledge with others do not need as much training because they already know how things work in that organization. 3 Challenges in e-learning content creation (and how to avoid them). Knowledge management is one of the most crucial yet overlooked aspects of workplace progress. Have you heard about the practice knowledge sharing, but not about why its so important for organizations to implement it? So if you want your company to grow efficiently in a sustainable way, preventing knowledge hoarding is a key and here are some tips to help you encourage knowledge sharing in your organization: One of the challenges of encouraging more knowledge sharing in the workplace is that knowledge sharing is usually not directly tied to employees KPI. This basically shows a lack of trust within teams which isnt good for the organization. Theres a slight difference herethis isnt about telling them how to do their job. I dont care what you do for a livingif you do it well Im sure there was someone cheering you on or showing the way. The problem is that we arent sharing our knowledge as well as we should. Lots of employees have knowledge that is valuable to their colleagues. If you want to invest in an async-first mindset, consider this tech stack. How do you share knowledge in the workplace? By sharing knowledge about specific topics, employees can support each other in acquiring a new skill set. This will show other people that sharing and helping people understand concepts is rewarded and encouraged by the brand, thereby motivating more people to do it. The more informed your employees are, the more they can develop creative ideas to grow your business. On the other hand, team members who felt like people relied on them too much were more likely to hide information. According to the educational theory known as Blooms taxonomy, knowledge is acquired in six stages starting with remembering (the lowest form of learning), understanding, applying knowledge, analyzing, evaluating and finally creating (the highest form of learning). The 16 Best Intranet Software for Business in 2022. She is passionate about sharing stories with the hope to make a difference in people's lives and contribute to their personal and professional growth. For starters, data shows 74% of employees feel like theyre missing out on important knowledge at work. Your colleagues might feel the same way, even about themselves. The more the seniors get involved in such activities, the more other members will want to do it. Easygenerator 2021. According to research from Human Resource Management Review shows knowledge sharing builds more innovative, creative, better-performing teams. Some of them include: 1. In this article, we dive deep into knowledge management and knowledge sharing in the workplace for more effective and productive teams. How can you improve knowledge sharing at work? The more new things and ideas people learn at work, the more ammunition they have to perform better. Take your e-learning knowledge to the next level with expertly crafted guides. It takes time for employees to participate in knowledge sharing actively, but it is more efficient in the long run. Here are five strategies you can use to share knowledge in the workplace. Bottom line: Be agile with knowledge sharing, It leads to better, more effective teamwork. So set aside time and create channels to encourage these different forms of knowledge sharing. See how teams in Health & Pharma create and share e-learning in Easygenerator. Emotions: What is driving your team or individuals in their specific role? By making the process much simpler, your teammates will have much more incentive to contribute to the knowledge sharing process instead of seeing it as a burden. But if they share it with their colleagues, their explicit and tacit knowledge will be passed on to others and will stay within your organization. Other than channels for really focused work-related discussion, we have also created some good-reads or knowledge sharing channels on our Slack to encourage teammates to share industry best-practices or if they read across something inspiring. how to overcome knowledge sharing barriers, End User License Agreement (EULA) And Data Protection Agreement (DPA). What are the strategies to share knowledge in the workplace? best practices #Learning-Sharing Slack , best practices Monthly Sharing Session session Remote A Cup of CultureCorporate cultureOrganizational culture..>>>, https://kipwise.com/blog/how-to-encourage-knowledge-sharing-in-the-workplace, 5 , 6 , Copyright Brightside People 2022. It's like a modern intranet for the distributed age. Knowledge sharing is when agencies share information, documents, and best practices among themselves to collectively raise the skills and wisdom of the whole team. This ensures that employees work effectively and consistently and that you (and your customers) can expect the same output and quality. Having this kind of face-to-face sharing session is important, especially for a remote team, because oftentimes, complex issues are hard to communicate just using text. And while that may sound a bit doom and gloom, the secret is, when you manage knowledge properly and give people a platform to share and access it, you open yourself up to opportunities you didnt know existed. Even with office tasks, assign groups to work together and share ideas and knowledge. 3. We simplify and accelerate your learning development. Show me a successful individual and Ill show you someone who had real positive influences in his or her life. So without explicitly emphasizing that knowledge sharing is a priority, its natural for employees to focus on tasks that are more urgent for them. Friday is able to do this to help companies stay aligned and share context. Start yourself and itll eventually flow across teams encouraging teams to participate in training activities that help develop their skills. You need to have a plan on how to create, store, and share the knowledge nuggets your team is willing to share. Let's team-up! Let us help you get started. You could offer a bonus or a small gift as a social media shout out or a free lunch coupon. When teams share their knowledge, your company reaps the benefits of everybodys intelligence. Here are some ways to do that: Whether it is helping new joiners learn about the company, or teaching someone how to use a certain software; teams should be encouraged to share knowledge at all times. Have you ever heard a colleague speak about a specific topic, and realized you werent aware they knew so much about it? You can also organize trips and picnics (or fun virtual sessions), which strengthen the bonds between the team members. Read more tips on how to choose the best knowledge base software for your team. Access our library of whitepapers with best practices from e-learning experts. Blog Youre using tech to organize your day, your calendar, your life; so why not use it to improve communication across different teams. This will give them an opportunity to better understand how another department functions, its challenges, and strengths. And thanks to the search functionality, finding the right piece of content takes secondsnot hours. Giving employees sharing channels that suit them: Some people on your team may prefer to just write down what they know instead of sharing it in person. Create an environment of learning. That's because knowledge sharing takes more than just posting a comment in a group Slack chat. Pros & Cons Of Self-Hosting. Once you have a plan to share knowledge, you need the right tools. How to measure learning impact in 4 simple ways. Why is it important to share knowledge in the workplace? This will also ensure that knowledge sharing gets embedded as an essential part of the organizational functioning, so even after the senior members leave, the rest of the team takes the tradition and culture forward. For example, if someone is good with a particular software or knows killer productivity tips, ask them to share their ideas with others. In this process, employees may get new insights, tips, recommendations, or suggestions about their work, managing tasks, or more knowledge about the industry. Otherwise, your teammates will just find your knowledge base unreliable and not relying on it anymore. Sign up for an account and invite your team. You can even use it to create guidelines, blueprints, and streamline processes. Be it for small talk or office work, clear communication is the key to a successful business. See how companies use Easygenerator to train partners on their products. on You can benefit from a culture where employees help each other grow and share knowledge to work more effectively. However, sharing information needs to go beyond knowledge bases. However, work has changed quickly--hello remote work!--and there are a plethora of tools from task management apps to CRMs to docs. Maximize everyone's contribution to this initiative and let everyone enjoy the process. The benefit of knowledge sharing in organizations is that employees with expertise pass everything they know on to others. How do you reward knowledge sharing at work? For example, a games night where everyone gets together and plays games. Knowledge sharing at work is important for various reasons: Effective knowledge sharing is one of the pillars of successful organizations. You may quickly find your team uses email, cloud storage, internal wikis, different chat platforms, and HR software that stores things like comapny handbooks. Adela Belin Employee retention increases by almost 4.5 times when people can freely communicate with one another. Itll help broaden their knowledge which eventually will help them succeed in their role. The advice helps the mentee develop the right mindset to perform and be productive. You could also establish an online forum or activity which facilitates easy communication. 2. Spaces categories allow teams to organize and store information much easier. Learn how to overcome the most common challenges in e-learning content creation. Employees have lots of knowledge that is crucial for your organization and their colleagues. Sharing knowledge helps them connect, perform better, and become stronger as professionals. Its up to you to motivate your team by tapping in things like: Interests: Acknowledge your team member's interests or what drives them. All right reserved. They can find it when they need it, digest it, apply it to their work, and perform better and more effectively. Ready to share your knowledge within your company? It's great for nurturing the organization's knowledge bank so everyone can access it even as people come and go. Knowledge sharing: Reward your team when they create and share knowledge. A team member may be negatively motivated by issues like company hierarchy, frustrations with other departments. hbspt.cta._relativeUrls=true;hbspt.cta.load(332414, '43f49989-af20-4477-88db-d2a82a687b91', {"useNewLoader":"true","region":"na1"}); While you can encourage knowledge sharing in your workplace, not everyone would be open to it. Browse our library of free templates to give your project a head start. Theres often a fear among people that once they share their ideas with others, someone else might take advantage of that information and make them redundant. Discover how you can train your entire workforce with Easygenerator. Offer an outlet like a collaboration space allows them to share ideas without feeling intimidated. So if you want to include it as part of your workplace culture, everyone will have to contribute. And when they leave, they take their knowledge with them. A study released by the learning platform provider, Docebo, showed that three out of five employees believed learning opportunities affected their workplace happiness. Agencies can improve this by taking practical stepslike building knowledge bases or using team incentivesto encourage people to share what they know. You must lead by example and show that it's equally important for everyone to do it. In fact, McKinsey estimates that teams spend 20% of their working week searching for internal docs or colleagues to help with specific tasks! Sign-up for free webinars on the hottest topics in e-learning. Innovation is introducing new ideas into something old improving upon its functionality or usefulness. Harvard Business Review recommended using these sessions to focus on real-world problems so your team can learn, collaborate, and share skills based on real-life situations. For example: Knowledge sharing encourages clear and effective communication between teams which eventually leads to better teamwork. Discover what makes Easygenerator an award-winning authoring tool. If a team member is holding back on sharing their knowledge, you need to dig deeperwhy isn't this person motivated to tell others what they know? A mentor. Denzel Washington. Here are 7 things that point out the importance of knowledge sharing in an organization. Friday aims to change that with an approach that makes knowledge sharing more immediate. All of these tools have their pros and cons, depending on your company. It can also be as small as just sharing an article about an interesting tactics that your company may be able to benefit from. Knowledge storage: Figure out where your team should store their knowledge to make it easy to share, like Teamwork's Spaces.